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CONSTITUTION
FRIENDS OF THE LIBRARY IN OXFORDARTICLE I — NAME
The name of the corporation shall be “FRIENDS OF THE
LIBRARY IN OXFORD”.
ARTICLE II — PURPOSE
1) The purpose of this organization shall be to
maintain an association of persons interested in the Oxford Public Library; to
focus public attention on library services, facilities and needs; and to
stimulate gifts, endowments and bequests to the library.
2) To
provide supplementary programs, service and equipment to increase the scope and
effectiveness of the Oxford Public Library and to raise funds to that end.
ARTICLE III — MEMBERSHIP
1) Membership in this organization shall be open
to all individuals and organizations.
2) Each
organization and member shall be entitled to one vote upon payment of annual
dues.FRIENDS OF THE LIBRARY IN OXFORD
ARTICLE IV — EXECUTIVE BOARD
1) The Executive Board shall consist of the
President, Vice-President, Secretary, Treasurer and the Chairs of the standing
committees. The Library Director shall be an ex officio, non-voting member of
the Board.
ARTICLE V — FUNDS AND LIABILITIES
1) All funds shall be deposited to the account
of the "Friends of the Library in Oxford" shall be disbursed by the
Treasurer as authorized by the Executive Board.
2) No
member of this organization shall be liable except for unpaid dues; and no
personal liability shall in any event be attached to any member of this
organization in connection with any of its undertakings.
ARTICLE VI — DISSOLUTION
1) Notwithstanding any other provisions of these
articles, the corporation is organized exclusively for one (1) or more of the
purposes as specified in Section 501 (c) (3) of the Internal Revenue Code of
1954. and shall not carry on any activities not
permitted to be carried on by a corporation exempt from Federal Income Tax
under IRC Section 501 (c) (3) or corresponding provisions or any subsequent tax
laws
2) No
part of the net earnings of the corporation shall inure to the benefit of any
member, trustee, director, officer of the corporation or any private individual
(except that reasonable compensation may be paid for services rendered to or
for the corporation), and no member, trustee, officer of the corporation or any
private individual shall be entitled to share in the distribution of any of the
corporate assets on dissolution of the corporation.
3) No
substantial part of the activities of the corporation shall be carrying on
propaganda, or otherwise attempting to influence legislation (except as
otherwise provided by Internal Revenue Code Section (h), and does not
participate in, or intervene in (including the publication or distribution of
statements), any political campaign on behalf of any candidate for public
office.
4) In
the event of dissolution, all of the remaining assets and property of the
corporation shall, after necessary expenses thereof, be distributed to another
organization exempt under IRC Section 501 (c) (3), or corresponding provisions
of any subsequent Federal tax laws, or the Federal government, or state or
local government for a public purpose, subject to the approval of a Justice of
the Supreme Court of the State of Connecticut.
5) Upon
dissolution, these funds shall be disbursed in accordance with the 1954
Internal Revenue Service Code (c) (3).
ARTICLE VII — AMENDMENTS
This
constitution may be amended at any meeting of this organization by majority
vote. Two weeks prior notice of the change shall be posted in the Library.
FRIENDS OF THE LIBRARY IN OXFORD
BYLAWS
Adopted 6/13/90 Revised 12/07/00
ARTICLE I — MEETINGS
1) Meetings will be held on a quarterly basis.
2) Any
regular meeting may be postponed by the Executive Board.
3) Special
meetings may be called at any time by the Executive Board with 24 hours notice.
4) The
annual meeting shall be held in March, at which time annual reports of all
officers and committees shall be given.
ARTICLE II — OFFICERS
1) The election of officers shall be by ballot
and shall be held at the annual meeting following the annual reports of all
committees and outgoing officers. A term shall consist of one (1) year. A
majority of those present and voting shall be necessary in election. The newly elected
officers shall assume their duties immediately upon election.
2) Any
vacancy in an office shall be filled for the remainder of the term by
appointment by the Executive Board.
3) Nominations
shall be made by the Nominating Committee of three (3) members which shall be
appointed annually by the President at the meeting prior to the annual meeting.
Nominations may also be made from the floor provided consent of the nominee has
been secured.
ARTICLE III — DUTIES OF OFFICERS
1) The President shall preside at all meetings,
appoint all committee chairs not otherwise provided for and shall be a member
ex officio of all committees.
2) The
Vice-President shall perform the duties of the President in his/her absence,
audit and perform other duties as assigned.
3) The
Secretary shall keep a record of all meetings of the organization and of the
Executive Board.
4) The
Treasurer shall collect all dues, shall be custodian of all monies, shall
deposit money in the bank in an account in the name of the “Friends of the
Library in Oxford”, shall sign all checks and pay all bills authorized by the
organization. The Treasurer shall make a report at all regular and Executive
Board meetings.
ARTICLE IV — DUES
1) Dues shall be a fair and reasonable amount as
agreed upon by the Board.
2) An
auditing committee consisting of the Vice President and one (1) member at large
shall audit the Treasurer’s books during the week prior to the annual meeting.
3) The
fiscal year of this organization shall begin March 1.
ARTICLE V — COMMITTEES
1) All committee chairs, both standing and
special, shall be appointed by the President.
2) The
standing committees shall be Program, Membership, Fund Raising, Historian,
Newsletter and Publicity.
3)
Committees can be created Ad Hoc.
ARTICLE VI — PARLIAMENTARY AUTHORITY
Robert’s
Rules of Order shall serve as parliamentary authority in all cases.
September 3, 1998 - Amended: Article I - #3, #4; Article IV
- #3
December 7, 2000 - Amended: Article
I - #1; Article III - #3; Article V - #2
February 6, 2014 – Amended: Article I - #4; Article IV - #3; Article V -
#2 and #3
ARTICLE VII — AMENDMENTS
These
by-laws may be amended at any meeting of this association by a majority vote of
the members present and in good standing